Job Description

Business Support Specialist

Performs functions pertaining to and in support of all corporate office responsibilities as assigned by management. A wide degree of creativity and latitude is expected.

Essential Functions

1. Performs day-to-day administrative activities as assigned by management.
2. Analyzes, maintains, and administers all insurance coverages and the renewal process, including Workers' Compensation, Public Liability, Health, Life, Disability, Commercial Auto, Commercial Umbrella, Contractor's Equipment (Inland Marine), Property, Professional Liability, and Builder's Risk.
3. HR support including recruitment, benefits administration, employee development and education.
4. Performs capital expenditure analysis. Assists in purchase activities such as sourcing suppliers, cost analysis, and spreadsheet comparisons. Helps secure pricing and specialty services, including vehicles, equipment, IT/Software/Hardware/Copiers, etc. Works with vendors to negotiate buyer discounts.
5. Manages government, state, local, and other industry licensing, registrations, and renewals. Monitors and ensures Registered Agents, Annual Report Filing, and fee payments in other states where Boson performs work.
6. Reviews and manages all specialty contractors' certificates of insurance for compliance with project specifications. Takes action to correct any deficiencies.
7. Supports accounting activities.

Additional Responsibilities

1. Community involvement and engagement, including support of the company business development manager and initiatives.
2. Handle issues and renewals for the company internet, phone system, and cell phone program.
3. Pick up, sort, and distribute mail daily from the post office.
4. Review and track Certificates of Insurance for subcontractors.
5. Request and analyze professional liability/design build insurance coverage from new architectural partners.
6. Company vehicle management. Responsible for company driver & Fleet Safety Program submittals and maintenance of drivers/records.
7. Crisis Driver safety program maintenance, renewal, and regular testing. Enrolment, training, and employee tracking.
8. Prepare routine and advanced correspondence including letters, memoranda, and reports.
9. Responsible for confidential and time-sensitive material.
10. Other duties as assigned by management.

Job Qualifications

1. Degree in Business Administration, Accounting, or Finance, or a combination of education and related experience in Construction office management, business, or financial office settings and operations.
2. Ability to delegate responsibility, prioritize activities, work well with others, and effectively communicate both orally and in writing.
3. Must be detail-oriented, accurate, and thorough.
4. Working knowledge of computers, general office equipment, and software required.

Working Conditions and Physical Requirements

Most work will be performed in a normal office environment. Bending, standing, and lifting up to 50 pounds are required occasionally. The ability to sit for prolonged periods is required. This is an in-office position.

If you are interested in applying for this position or have any questions, please send your resume to [email protected] and we would be happy to answer your questions. The Boson Company, Inc. is an equal opportunity employer.